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Use cases/Productivity

Live Meeting Coach

Real-time coaching during meetings — engagement nudges, clarity prompts, and a structured summary at the end. Built into Flowly Desktop and Web.

Productivityeasy~5m setup
Tools
meeting_coachmemory
Channels
desktopweb
Uses
coaching

Most people leave meetings unsure if they were heard, if they were clear, or if anyone made commitments. Flowly's meeting coach runs in the background during a call, listens to your speech via STT, and surfaces gentle real-time tips ("this is a long monologue — invite input") plus a structured summary at the end.

What it does

  • Live STT in the desktop or web app — your audio stays local
  • Real-time tips overlay: clarity, pacing, engagement, agenda drift
  • Per-meeting transcript stored locally
  • End-of-meeting structured summary: decisions, action items, open questions, attendee participation
  • Optional: route action items to your task tracker

What you'll need

  • Flowly Desktop (Mac/Windows) or Flowly Web
  • Microphone access (and system audio access if recording the other party)
  • Optional: a context paragraph before the call to guide tip relevance

Setup

1. Open the meeting coach

In Flowly Desktop: open the Meeting Coach tab. Click Start. The app asks for mic permission and (if you want) system audio.

Drop in a one-line context:

"Q2 product review with Sarah and Mike. I want to make sure we leave with a launch checklist owner."

2. Choose your tip frequency

  • Selective — tips only when something's clearly off (long monologue, unanswered question)
  • Moderate — same plus general engagement nudges
  • Proactive — frequent prompts; useful for high-stakes calls (interviews, sales)

Default is Moderate.

3. Run the meeting

Tips appear in a discreet sidebar. Examples:

  • "Three minutes since anyone else spoke — invite input."
  • "Sarah asked about timing 90 seconds ago, no answer."
  • "You've used 'um' 8x in 2 minutes — slow down."

Acknowledge by clicking the tip (logs your reaction) or ignore. Tips never read aloud or otherwise interrupt the call.

4. End → summary

Click Stop. Within 30 seconds you get:

  • Decisions — what was agreed
  • Action items — who's doing what by when
  • Open questions — things raised but unresolved
  • Participation — talk-time per person (rough)
  • Transcript — saved locally, retrievable later

Optionally, hand off action items to your task tracker (see Meeting Notes & Action Items).

Tips

  • First 2 meetings, ignore tips. They feel weird. Just review the end-of-meeting summary. Once you're used to that, layer in live tips.
  • Context matters. A one-line context shapes tip relevance. Without it, you get generic engagement tips. With it, the agent knows what "off-track" means for this meeting.
  • Don't show tips to the other party. They're for you. If someone's screen-sharing, switch to selective frequency or hide the panel.
  • Privacy is local. Audio doesn't leave your machine unless you explicitly route the transcript to memory or another tool.
  • Use it sparingly. Daily coaching makes you self-conscious. Weekly, for important meetings only, builds the skill without the fatigue.